RFQ management software for supplier quotations and pricing requests
Create and track requests for quotation (RFQs) and supplier pricing requests with suppliers, requested products, quantities, dates and document status in SUIGEST360.
Prepare a structured supplier request.
Each supplier quotation combines the information required to request or track a proposal from a supplier.
- Automatic reference
- Supplier
- Date
- Optional validity date
- Status
- Requested products
- Quantities
- Line description
- Notes
- Excel export
Browse supplier quotations.
The list displays the main information for each document in an interactive table.
- Actions
- Reference
- Supplier
- Date
- Valid until
- Status
- Displayed total including tax
- Displayed subtotal excluding tax
- Created by
- Updated by
- Search
- Sorting
- 50 rows by default
- Pagination
Create a supplier quotation.
Creation requires a supplier, a date and at least one product with a quantity greater than zero.
- Required supplier
- Required date
- Optional validity date
- Optional status
- Optional notes
- At least one product
- Minimum quantity: 0.01
Generate the reference automatically.
The reference uses the document numbering configuration.
- Configurable prefix
- Default prefix RFQ
- Configurable digit count
- Optional year
- Automatic counter
- Uniqueness check
Search active suppliers.
Supplier search quickly finds an existing supplier.
- Search by supplier code
- Company name
- First name
- Last name
- Phone
- Mobile
- Only active suppliers are returned
- Maximum 20 search results
Add requested products.
The supplier quotation contains the products for which a proposal is requested.
- Search by product name
- Search by product code
- Search by barcode
- Only active products are returned
- Required quantity
- Optional description
- Multiple lines
- Remove line
Create suppliers or products without leaving the document.
The form includes quick-create dialogs to avoid interrupting data entry.
- Quick supplier creation
- Automatic supplier code
- Quick product creation
- Automatic product code
- Category
- Brand
- Unit
- Product tax
- Purchase price
- Sale price
- Margin calculation
- Minimum stock
Track supplier quotation status.
The status identifies the progress of the document.
- Draft
- Sent
- Received
- Cancelled
No inventory impact.
A supplier quotation is a commercial request or proposal and does not represent physical receipt of goods.
- No stock entry
- No stock exit
- No stock movement
- No warehouse modification
View supplier quotation details.
The details page combines supplier information, requested products and traceability.
- Reference
- Supplier
- Date
- Validity date
- Status
- Number of lines
- Total quantity
- Products
- Descriptions
- Notes
- Created by
- Updated by
Edit a supplier quotation.
Editing replaces previous product lines with the newly saved data.
- Reference preserved
- Change supplier
- Change dates
- Change status
- Add products
- Remove products
- Change quantities
- Change descriptions
- Change notes
Export supplier quotations.
Supplier quotations can be exported to Excel with an optional date range.
- Start date
- End date
- Export as .xlsx
- supplier_quotations.xlsx output
Generate a supplier quotation PDF.
The document can be generated as an A4 PDF.
- Company information
- Logo
- Legal information
- Supplier
- Reference
- Date
- Products
- Quantities
- Descriptions
- Amount in words when available
- Signatures
- Optional stamp
- Bank information
Delete a supplier quotation.
Deletion removes quotation lines followed by the document.
- Confirmation from the list
- Delete product lines
- Delete the document
- Action recorded in activity log
- No inventory impact
Need help with Supplier Quotations?
For issues involving suppliers, products, quantities, statuses, Excel or PDFs, open a request through the SUIGEST360 support portal.
Open support portal