Manage inventory adjustments and stock discrepancies
Compare system inventory with physically observed quantities, identify stock discrepancies and correct warehouse quantities while preserving complete movement traceability.
Correct a detected inventory discrepancy.
Each adjustment compares the quantity stored in SUIGEST360 with the quantity physically observed.
- Automatic reference
- Adjustment date
- Warehouse
- Products
- System quantity
- Physical quantity
- Product difference
- Total difference
- Notes
- Stock movement
- User traceability
Browse inventory adjustments.
The list provides quick access to every adjustment and its overall impact.
- Actions
- Adjustment number
- Warehouse
- Adjustment date
- Total difference
- Created by
- Created at
- View
- Edit
- Search
- Sorting
- 50 rows by default
- Pagination
Create an inventory adjustment.
An adjustment requires a warehouse, date and at least one product.
- Required warehouse
- Required date
- Optional general notes
- At least one product
- System quantity
- Required physical quantity
- Optional product notes
Automatically generate the reference.
The reference uses the Inventory Adjustment document numbering configuration.
- Configurable prefix
- Configurable digit count
- Optional year
- Automatic counter
- Fallback reference ADJ-YEAR-000001
- Next reference preview in the form
Select the warehouse to check.
The adjustment applies only to quantities in the selected warehouse.
- Active warehouses only
- Required warehouse
- Product search based on warehouse
- System quantity retrieved from warehouse inventory
Select products to adjust.
Product search returns active products with a ProductStock record in the selected warehouse.
- Search by name
- Search by product code
- Search by barcode
- Active products only
- Maximum 10 results
- System quantity displayed in results
- Multiple products per adjustment
Preserve the quantity recorded before correction.
System quantity represents the inventory known by SUIGEST360 when the adjustment is prepared.
- Product / Warehouse stock lookup
- Automatically displayed after product selection
- Stored on the adjustment line
- Used to calculate the difference
Enter the quantity actually observed.
The user enters the physical quantity found during the inventory check.
- Non-negative value
- Decimal quantities supported
- Initially set to the system quantity after product selection
- Becomes the final stock quantity after saving
Automatically calculate the discrepancy.
SUIGEST360 calculates the difference between physical and system inventory.
- Positive difference: physical quantity is higher
- Negative difference: physical quantity is lower
- Zero difference: no correction
- Automatic calculation per line
- Automatic total difference
- Positive, negative or zero visual status
Align system inventory with physical quantity.
When saving, SUIGEST360 replaces the Product / Warehouse quantity with the physical quantity entered.
- Product / Warehouse stock created when required
- Final quantity equals physical quantity
- Inventory increases when difference is positive
- Inventory decreases when difference is negative
- No inventory variation when difference is zero
Trace every inventory correction.
Each adjusted product generates an INVENTORY_ADJUSTMENT movement.
- Product
- Warehouse
- User
- INVENTORY_ADJUSTMENT movement type
- Movement quantity equals the difference
- Document reference
- Adjustment date
- Automatic note linked to adjustment number
View adjustment details.
The details page presents all values used to correct inventory.
- Adjustment number
- Date
- Warehouse
- Total difference
- Created by
- Updated by
- Created at
- Products
- System quantities
- Physical quantities
- Differences
- Line notes
- General notes
Edit an existing adjustment.
Editing replaces the previous lines and movements and applies the newly entered physical quantities.
- Reference preserved
- Change warehouse
- Change date
- Change products
- Change system quantities
- Change physical quantities
- Recalculate differences
- Delete previous document movements
- Delete previous lines
- Create new movements
- Change notes
Inventory Adjustments cannot be deleted.
SUIGEST360 prevents deletion of this document in order to preserve inventory correction traceability.
- Deletion blocked server-side
- Document remains in history
- Deletion attempts return an error message
Generate the adjustment document.
Inventory Adjustments can be generated as A4 portrait PDFs.
- Company information
- Logo
- Legal information
- Adjustment number
- Date
- Warehouse
- Products
- System quantity
- Physical quantity
- Difference
- Total difference
- Notes
- Signatures
- Optional stamp
- Bank information
- Printing
Need help with Inventory Adjustments?
For issues involving warehouses, system quantities, physical quantities, differences, movements or PDFs, open a request through the SUIGEST360 support portal.
Open support portal